Privacy Policy

Last updated: 1 October 2026

At Stellar Studio (“Stellar”), we respect your privacy and are committed to handling your personal information responsibly and in accordance with applicable data protection laws, including the General Data Protection Regulation (GDPR).

1. Who We Are

Stellar Run Club is a Copenhagen-based running and social community organising running events, social events, activities, and collaborations.

Data controller:
Stellar Studio
CVR: 46453182
Email: stellarcph@outlook.com

2. Information We Collect

When you use our website, purchase a ticket, or register for an event, we may collect information such as:

  • Your name

  • Email address

  • Contact information

  • Information relating to your booking or event registration

  • Payment and transaction information

  • Technical information necessary for the operation and security of our website

Payment information may be processed directly by the payment provider used through our website. Stellar does not necessarily receive or store your complete payment card details.

3. How We Use Your Information

We may use your personal information to:

  • Process and manage ticket purchases

  • Confirm your registration

  • Communicate with you about an event you have registered for

  • Inform you of important changes, cancellations, or updates

  • Provide customer service

  • Process refunds where applicable

  • Maintain necessary business and accounting records

  • Operate and secure our website

  • Comply with legal obligations

We will only use your personal information when we have a lawful basis to do so.

4. Marketing Communications

We will not automatically add you to a marketing mailing list simply because you purchase a ticket.

If we offer a newsletter or other marketing communications, we will ask for your consent where required. You can withdraw your consent and unsubscribe at any time.

5. Sharing Your Information

We may share personal information with trusted service providers when necessary to operate our website and events. This may include website hosting, ticketing, payment processing, email, or other service providers.

For example, our website is operated using Squarespace, which may process certain information when you visit the website or make a purchase.

We do not sell your personal information.

6. Cookies

Our website may use cookies and similar technologies that are necessary for the website, online store, checkout, security, and other essential functions to operate.

Non-essential cookies are restricted unless appropriate consent has been obtained.

You can also control certain cookies through your browser settings.

7. How Long We Keep Your Information

We keep personal information only for as long as reasonably necessary for the purpose for which it was collected or where we are required to retain it under applicable legal, tax, or accounting requirements.

When personal information is no longer required, it will be deleted or anonymized where appropriate.

8. Your Rights

Under the GDPR, you may have the right to:

  • Request access to the personal information we hold about you

  • Ask us to correct inaccurate information

  • Ask us to delete your information in certain circumstances

  • Restrict or object to certain processing

  • Request the transfer of your information where applicable

  • Withdraw consent where processing is based on consent

To exercise any of these rights, contact us at stellarcph@outlook.com.

You also have the right to lodge a complaint with the relevant data protection authority.

In Denmark, this is Datatilsynet (The Danish Data Protection Agency).

9. Changes to This Privacy Policy

We may update this Privacy Policy from time to time, for example if our website, services, or legal obligations change.

The latest version will be available on our website.

10. Contact

If you have questions about this Privacy Policy or how Stellar handles your personal information, please contact:

Stellar Studio
CVR: 46453182
stellarcph@outlook.com